PRE-MOBILIZATION EMPLOYER SUPPORT CHECKLIST

BEFORE YOU LEAVE: Communicate with your employer. Maintaining an open dialogue with your employer will help ensure you both have reasonable expectations for what will happen before, during, and after your absence for military service. Most problems result from miscommunication between employers and employees, so work with your employer to ensure that you both understand your mutual rights and responsibilities.

You have rights and responsibilities under USERRA. In order to be eligible for reinstatement following your service:

  1. You must provide prior notice to your employer that you will be absent from your employment due to military service. Notice should be given as early as you have information of your departure.
  2. You must leave your place of employment for the purpose of performing military service.
  3. You must serve under honorable conditions for USERRA to apply.
  4. You must not be absent for more than five cumulative years from any one employer, performing military service (with some exceptions).
  5. You must report back to work following your service in a timely fashion.

Following is a checklist of suggested items to do or check into prior to your departure:

  • Review USERRA.
  • Notify your employer, in person if possible, of your activation. ESGR has sample letters you may use a template to notify your employer of your service obligation.
    • Department of Defense policy strongly suggests you provide your employer with at least 30 days of advanced notice whenever possible.
    • If orders become available, you may present a copy to the appropriate supervisor and Human Resources (HR) representative.
  • Review military and company policy with supervisor and HR personnel.
  • Determine whether you would like to use leave prior to or during your mobilization. Share this plan with your employer.
  • Update beneficiaries and family information.
  • Resolve pay and compensation issues.
  • Determine if you are going to continue or suspend any employer-sponsored health care plans to include health, dental, and vision plans. Notify your employer of your intentions.
  • Provide forwarding address, telephone numbers, and e-mail address.
  • Clear all employer-owned supplies and equipment in compliance with employer’s policy for extended leaves of absence.
  • Share with your employer your projected return-to-work date.
  • Keep a record of names, dates, and a summary of your conversations with your employer.
  • Thank your employer and supervisor for their support and cooperation. Nominate them for a Patriot Award by completing the form at ESGR's online nomination page.

This checklist contains suggested actions to do or consider doing prior to active service. All actions are not required to gain or maintain USERRA protections.

DE-MOBILIZATION EMPLOYER SUPPORT CHECKLIST

WHEN YOU RETURN: In order to ensure a smooth transition back to work, you need to communicate with your employer. You have rights and responsibilities under USERRA. In order to be eligible for reinstatement following your service:

  1. You must provide prior notice to your employer that you will be absent from your employment due to military service. Notice should be given as early as you have information of your departure.
  2. You must leave your place of employment for the purpose of performing military service.
  3. You must serve under honorable conditions for USERRA to apply.
  4. You must not be absent for more than five cumulative years from any one employer, performing military service (with some exceptions).
  5. You must report back to work following your service in a timely fashion.

You must apply for reemployment or report back to work within the following guidelines:

1 – 30 days of service Report to work the next scheduled work day.
31 – 180 days of service Apply within 14 days after completion of service.
181+ days of service Apply within 90 days after completion of service

It is recommended you present the appropriate supervisor and Human Resources (HR) representative with a copy of your discharge/separation order. If you were gone for more than 30 days and your employer requests proof of your service, you must provide it, once it is available.

Following is a checklist of suggested items to do or check into upon your return:

  • Accumulation of seniority.
  • Reinstatement of health insurance, dental, and vision plans without waiting periods for you and any dependents.
  • Update beneficiaries and family information.
  • Resolve pay and compensation issues.
  • Review 401k or other pension plans and determine if and how make up contributions will be made. Share your plans with your employer.
  • Review retirement and life insurance benefits.
  • Determine if training or retraining of job skills is necessary and share this with your employer.
  • Update personal data: Address, telephone numbers, and email address.
  • Keep a record of names, dates, and a brief summary of your conversations with your employer.
  • Expect protection against discrimination and harassment.
  • Thank your employer and supervisor for their support and cooperation. Nominate them for a Patriot Award by completing the form at ESGR's online nomination page.

This checklist contains suggested actions to do or consider doing following service. All actions are not required to gain or maintain USERRA protections.

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For additional information, please view ESGR's Mobilization Briefing. This briefing provides an overview of ESGR and the Uniformed Services Employment and Reemployment Rights Act that helps prepare Service members for mobilization and deployment.

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